Policies & Procedures

1. Code of Conduct

1.1 Objective
‍
To assist Band Together Foundation in maintaining a harmonious and ethical work environment, which upholds our mission and values.
‍
1.2 Application

This Code of Conduct applies to all employees (including temporary employees), contractors, consultants, and volunteers of Band Together Foundation.

1.3 Our objective

The company’s object is to promote music and enrich the lives of children through the power of music education by:
a) providing high-quality music education and encourage the enjoyment of music,
b) fostering cognitive, emotional and social development in children while instilling a lifelong appreciation of the arts.

1.4 Policy

The Code of Conduct sets out the expected standard of behaviour of all staff of Band Together Foundation. It governs the way staff interact with one another, external professionals, clients, visitors, and all stakeholders.

1.5 Standards of Behaviour

Be punctual, comply with deadlines, treat others with respect, and follow lawful directions. Do not disclose or misuse confidential information. Avoid conflicts of interest and disclose any potential conflicts. Use IT resources appropriately and ensure their security. Discrimination, Harassment, and Bullying: Maintain a workplace free from such behaviours and report any incidents. Do not be intoxicated at work and disclose any medication that affects performance.

1.6 Breach of the Code of Conduct

Breaches may result in disciplinary action, including termination of employment or changes to working arrangements. Examples of disciplinary actions include warnings, suspension, and dismissal.

2. Workplace Health & Safety Policy

2.1 Objective

To ensure the safety, health, and wellbeing of all employees, contractors, and visitors.

2.2 Responsibilities

Provide a safe working environment and comply with all relevant laws. Follow safety procedures and report hazards.

2.3 Procedures

Identify and manage risks. Provide necessary training on safety procedures. Establish clear emergency procedures and communicate them to all employees.

2.4 Reporting

All accidents, injuries, and near-misses must be reported immediately to the supervisor using the designated reporting system. All incidents will be investigated to prevent recurrence.

3. Equal Employment Opportunity Policy

3.1 Objective

To promote equal opportunity in employment regardless of race, gender, age, disability, or other protected characteristics.

3.2 Application

This policy applies to all aspects of employment including recruitment, promotion, and termination.

3.3 Procedures

Ensure fair and unbiased recruitment practices. Provide training on equal opportunity practices. Address complaints promptly and fairly.

3.4 Monitoring

Regularly review employment practices to ensure compliance with the EEO policy. Encourage feedback from employees to improve EEO practices.

4. Social Media Policy

4.1 Objective

To guide the use of social media by employees in a manner that protects the organisation’s reputation.

4.2 Application

This policy applies to all social media interactions by employees, both professional and personal, that could impact Band Together Foundation.

4.3 Procedures

Maintain professionalism and respect confidentiality. Only authorized personnel may post on behalf of Band Together Foundation.Monitor social media use and address any issues that arise.

4.4 Guidelines

Ensure all content is respectful, professional, and aligned with Band Together Foundation’s values. Protect the privacy and confidentiality of Band Together Foundation’s information and stakeholders. Comply with all relevant laws and regulations regarding social media use.

5. Board Conflict of Interest Policy

5.1 Introduction

The Board is committed to high ethical standards and transparency regarding conflicts of interest.

5.2 Declaration of Interests

Board members must declare any conflicts of interest and refrain from participating in related discussions and votes. Conflicts will be managed according to established procedures.

6. Terms of Use for Website

6.1 Acceptance of Terms

By using our website, you agree to these terms of use, which may be amended from time to time.

6.2 Responsibilities

Users must provide truthful information when interacting with the website.

6.3 Conduct

Users must not engage in illegal or harmful activities on the website.

6.4 Content Submission

Users grant the site editor rights to use their submitted content and must ensure they have the legal right to do so.

7. Privacy Policy

7.1 Registration Data

Since the website does not have user logins, data collection is minimal and may include information from contact forms or cookies. All personal information is subject to our Privacy Policy and relevant data protection laws (e.g., GDPR, CCPA).

7.2 Collection of Data

The site editor may automatically receive general information contained in server log files, such as your IP address and cookie information. This information is used to enhance user experience and for website analytics.

7.3 Use of Data

Data may be used to customize and improve user experience on the site. Efforts will be made to prevent data from being made available to third parties unless it is necessary for service provision, pursuant to legal action, or if the site is purchased by a third party.cookies on your computer, subject to the privacy policy of the advertising parties.

7.4 Changes to This Privacy Policy

Changes may be made to this policy from time to time. Users will be notified of substantial changes via a prominent announcement on the site or through email.

7.5 No Guarantees

While the privacy policy states standards for data maintenance, compliance cannot be guaranteed due to factors beyond the site editor’s control.

7.6 Contact Information

If you have any questions about this policy or the website, please contact the site administrator.

8. Review

8.1 Review Process

These policies will be reviewed periodically, at least annually, to ensure they remain relevant and compliant with current laws and practices.